Administrative support staff member (m/f/d, 10 hours per week, fixed-term contract expected to the end on March, 2032) - Institute of Architecture

The University of Applied Arts Vienna is looking for an administrative support staff member (m/f/d, 10 hours per week, fixed-term contract expected to the end on March, 2032) for the Institute of Architecture (I oA).

The position includes support with internal organizational and administrative activities, internal and external communication and promotion, editorial activities and event organization for the I oA.

Employment requirement:

·        Matura (or equivalent)

·        Several years of professional experience in office and administrative work, ideally in an academic environment

·        Experience in using image editing tools (Adobe Photoshop, InDesign) and basic knowledge in website content management systems.

·        Excellent written and spoken German and English skills

We are seeking a resourceful and adaptable person with an interest in art and architecture, combined with solid office management and communication cultures. The role encompasses a diverse range of responsibilities and requires collaboration in an international team, as well as an appreciation for varied and multidisciplinary tasks.

Area of ​​responsibility:

·        Assisting with the coordination, planning and organization of internal and public Institute events

·        Planning and coordination of PR activities relating to the Institute’s public outreach, exhibitions, symposia and other event formats

·        Archiving of event documentation, PR materials

·        Editorial management and administration of the institute´s media presence and the I oA website, as well as active involvement in their further development

·        Coordinating of tasks of the student assistants

·        Assisting in the orchestration of internal and external communication such as managing calendars and timetables, minutes taking, distribution of announcements and newsletters)

·        Administration of the address database and independent mailings

Qualifications:

·        Excellent knowledge and proficiency in all Microsoft Office programs and media platforms

·        Strong communication and interpersonal skills

·        Work experience in an academic or similar organization

·        Flexibility and adaptability

What we offer:

·        A diverse role in a highly interesting, university-based, crisis-proof environment

·        A company pension plan and workplace health promotion initiatives

·        A workplace in an excellent downtown location with perfect public transportation access

The monthly minimum wage for the position is currently € 782.83 gross (14 times a year, based on 10 hours per week) and can be increased accordingly by taking into account job-specific previous experience in accordance with the collective agreement for universities (IIIb, salary scheme for general university staff).

Qualified applicants should submit their application in English with a letter of intent and CV by June 5, 2026 via our online application platform. Applications submitted otherwise will unfortunately not be considered.

The University of Applied Arts Vienna pursues an anti-discriminatory employment policy and stands for equal opportunities and diversity. We aim to have a wide range of gender identities, ages, cultural, social, and ethnic backgrounds among our employees. We also strive to maintain a high proportion of women among our artistic, scientific, and general university staff, particularly in management positions, and therefore expressly encourage qualified women to apply. In the case of underrepresentation at the university, women with equal qualifications and suitability will be given priority.

The University of Applied Arts welcomes applications from people with disabilities.

We regret to inform you that applicants are not entitled to compensation for travelling and accommodation expenses.