Studio Coordinator (Administrative Support, m/f/d, 30 hours per week, permanent position) - Design Investigations

The University of Applied Arts Vienna is looking for a Studio Coordinator (Administrative Support, m/f/d, 30 hours per week, permanent position) from 1 April 2026 for the department of Design Investigations.

The department of Design Investigations is a forward-thinking design program at the University of Applied Arts Vienna, equipping 21st-century designers with the tools to address urgent global challenges like climate change and the future of artificial intelligence. Our students have exhibited internationally, won awards, and graduated with exceptional portfolios.

We are looking for an enthusiastic and experienced Studio Coordinator to support our department's dynamic operations. This role is ideal for someone with exceptional administrative and communication skills.

Key Responsibilities:

•           Coordinating the academic year, including entrance exams, exhibitions, workshops, lectures, diploma juries, and hiring of Senior Artists

•           Managing communications and schedules, including external and internal correspondence

•           Overseeing budgets, digital archives, and student records

•           Supporting department events, public programs, and logistical needs

•           Assisting staff with PR activities and equipment management

Requirements:

•           High school diploma (or equivalent education) and working experience in the university field

•           Strong organisational and time management skills

•           Accuracy, attention to detail, and the ability to work independently

•           Familiarity with administrative processes

•           Excellent written and spoken German and English, with impeccable spelling, knowledge of other languages is beneficiary

What We Offer:

A chance to contribute to an exciting future-facing design program, while building your career in a creative academic environment.

Qualified applicants should submit their application in English with a letter of intent and CV by March 26, 2026 via our online application platform. Applications submitted otherwise will unfortunately not be considered.

The monthly minimum wage for the position is currently € 2,069.40 gross (14 times a year, based on 30 hours per week) and can be increased by considering job-specific previous experience in accordance with the collective agreement for universities (IIIa, salary scheme for general university staff).

The University of Applied Arts Vienna pursues an anti-discriminatory employment policy and stands for equal opportunities and diversity. We aim to have a wide range of gender identities, ages, cultural, social, and ethnic backgrounds among our employees. We also strive to maintain a high proportion of women among our artistic, scientific, and general university staff, particularly in management positions, and therefore expressly encourage qualified women to apply. In the case of underrepresentation at the university, women with equal qualifications and suitability will be given priority.

The University of Applied Arts welcomes applications from people with disabilities.

Should you have special needs for or accessibility requirements for the interview, please let us know in advance.

Unfortunately, we must point out that applicants are not entitled to reimbursement of travel and accommodation expenses.